Fac Notes 2016

Important – Scroll down beneath the timeline for important last-minute info.


Note: Roland Brubaker’s phone number had a typo. It is 267-978-9221 if you need help with luggage or a ride. I’ve now corrected it below.

Pre-Conference Timeline

Please note: Dates are NOT padded!




July 8

Book flight and send itinerary to Marlene.

Run info by Marlene first if she is paying all/part of this.

July 8
  1. Return contract to Marlene.
  2. Note lodging preference on contract.
    • If staying off campus (your expense), make reservation ASAP.
  3. Return Book Consignment/Order/Donation form to Marlene.
    • Scan, save as PDF or JPEG, and email. Include titles you will recommend in class.
July 15
  1. Mail free-lit and give-away books to
    • Cairn University
      Attn: Rebecca Irizarry, Events & Facilities
      Writer's Conference Freebies
      200 Manor Avenue, Langhorne, PA 19047
  2. Mail items you want to sell to address above unless you prefer to bring with you. (20% consignment fee on items sold)
    • Click Here for consignment form REQUIRED to be included.
  3. Email hand-outs to [email protected]
    • We're going GREEN! Handouts will be on website instead of being printed out.
July 20 Expect to receive (via email) manuscripts for your paid critiques (if any).  
July 29
  1. Expect to receive approximate count of number in your workshop.
  2. Expect to hear from driver if you need a ride from the airport.
August 3
  1. Feel free to attend Early Bird Workshops at 1:00, 2:15, and 4:45.
  1. Rooms at Cairn University available at 1:30.
  2. Optional first-timer's orientation at 4:00. Focus on conferees but also helpful for first-time faculty.
  3. Faculty dinner at 5:45. Get food in cafeteria and bring tray to Eagle's Nest.
  4. Opening session Marty Goetz in Concert, 7:30 pm.


Now . . . for some last minute info:

Counts - Below is the present count of the number signed up for workshops and continuing sessions. This number is likely to change since, as usual, not everyone has told us what they plan to take. Then, too, I tell them they are not locked into their choices but are free to go wherever Father leads them. I trust we'll get last minute registrants and walk-ins. We now have 187 conferees less 15 cancelations. That's a far cry from the almost 300 conferees we’ve had in the past and the only the second time in 33 years of ministry that it looks like we’ll have less than 200, but God sees hearts, not numbers, and I know He will provide. 

Wednesday Early Bird Workshops 
If you arrive early, you’re more than welcome to slip into a workshop.

1:00 - 2:00
E1  HT Speak with Passion, Power, and Polish (Part 1) – Yvonne Ortega (14)
E2   Writing Aticles Editors Will Love (Part 1) – Ann Knowles (4)
E3   Writing Romantic Suspense – Alice Wootson (2)
E4   Journaling Your story (cancelled)
E5   Writing for the HEART of the Child – Carol Wedeven (8)
E6   Narrative Nonficiton –  Marti Pieper (5)

2:15 – 3:45
E7   HT Speak with Passion, Power, and Polish (Part 2) – Yvonne Ortega (12)
E8   Writing Articles Editors Will Love (Part 2) – Ann Knowles (4)
E9   Indie Publishing 101 – Larry Carpenter (11)
E10 Harness the Power of the Tweet – Angela Schans (5)
E11 Create a Winning One-Sheet – Bob Hostetler (6)
E12 Fictional Characters Anonymous – Hana Haatainen-Caye (4)

4:00 – 4:30 First-timer’s Orientation (more for conferees but you’re welcome to attend)

4:45 - 5:45
E13 Starting Appointments Out on the Right Foot – Tim Shoemaker (6)
E14 Prayer and the Writer’s Life – Ava Pennington (5)
E15 Blogging your Way to Publication – Bob Hostetler (18)
E16 Ten Most Common Writing Blunders (cancelled)
E17 Add Humor to Your Writing – Debbie Hardy (5)
E18 Top 20 TIps for Dynamic Devotional Writing – Cheri Cowell (5)
E19 The Wonerful World of Wordpress Widgets – Cyle Young (4)

Continuing Sessions
1   Master the Memoir – Patricia Raybon (26)
2   It’s All About Style – Susan King (9)
3   Breakthrough Scriptwriting – Dr. Ted Baehr (17)
4   The Story Equation – Rachel Hauck (27)
5   From Proposal to Print – Sharon Norris Elliott (20)
6   Converting Your Passion to a Platform – Megan Breedlove & Harold Arnold Jr. (26)
7   Indie Publishing – Amy Deardon (26)
8   First Writes – Bob Hostetler (10)


How to interpret? Column 4, row D, with 18 signed up is “Writing Their Answers, Too” with Rick Marschall.

We have 26 conferees in a clinic instead of taking workshops and approximately 10 who have not yet told us what they are taking. Unlike Colorado, we also have more one and two-day conferees. With late registrants, walk-ins, undecideds finally deciding :), and possible faculty attending your workshop I expect the above numbers to be slightly higher.


When you arrive on Wednesday, August 3

Before 1:30 pm
 - Go to the downstairs floor of the Biblical Learning Center (#1 on map). This is where you'll pick up your packet, name tag and meal tickets, consign your books, and drop off any free lit. It is also where the early bird workshops will be held beginning at 1:00 pm. Again, you are welcome to attend them.

After 1:30 pm - If you’re staying on campus, you can go to Heritage Hall (#12 on map) to check in. There’s a lovely “Great Room” where you’re welcome to fellowship.

Dinnertime (5:45 pm - cafeteria open until 7:00 for late arrivals) - Go directly to the  Mason Activity Center (#7 on map). Go through the cafeteria to get your food and then walk down the hall to the Highlander Cafe for the faculty dinner. If you'’e not been to the Biblical Learning Center to pick up your dinner ticket, I will ask the cafeteria to let you sign in and I’ll provide the ticket later. Better still, hopefully I’ll be standing at the door to welcome you! (Or Margie will be there if Marlene isn’t.)

7:15 pm and later - Go to Chatlos Chapel (#3 on map) for our opening session with Marty Goetz in concert. I can’t think of a better way to begin the conference than entering into Yahweh’s presence with this anointed singer, pianist, and songwriter. If you’re staying on campus and have not yet checked into your room in Heritage Hall, there will be someone at the desk after the concert.  


Lodging on campus? – You will receive sheets, a thin blanket  (there is a heater/air conditioner you control in each room), pillow, towel, and washcloth when you get your room key. I always bring a larger towel from home and my favorite blankie. :) Unlike a hotel, you will not find complimentary soap, shampoo, toothpaste etc. We have a small stash of essentials at the desk in Heritage Hall if you forget to bring something. 

Need a ride on campus or help with your luggage?

Call Paul or Roland. Their numbers are below.


Weather & What to Wear? 

Well the weather is anyone’s guess :), but it does look like we will be in the 80s instead of the 90s. I know that’s not really hot for some of you, but add Philly’s humidity and it can get quite uncomfortable. So, please, dress cool and comfortable. Shorts and capris are fine. Seriously! This is NOT a dress up


Marlene –  484-991-8581 (home & office) or [email protected]
Cell – 267-436-2503 (new number)

Paul Bagnull - rides between buildings on campus, Langhorne train station,
and the Radisson - 215-353-2464

Roland Bubaker – rides between buildings on campus, Langhorne train station,
Radisson, and airport. Also assistance with luggage and boxes of books 267-978-9221

Margie Vawter - my assistant 303-981-1487 or [email protected]

Barb Haley – Registrar, Appointments Coordinator, and Bookstore Manager
[email protected]

Assistance with AV in classrooms & recording
Rob Bagnull - 610-662-8807


It's a good idea to review the following information that I posted earlier:


Keynotes and General Sessions

Please view as a PRIORITY! Come ready to focus on the Lord and hear from Him through our keynote speakers.

Continuing Sessions

Meet five times throughout the conference.


These last 60 minutes (except E7 through E12 on Wednesday that are 90 minutes).

Handouts We've gone GREEN!

Email your handouts to Margie at [email protected] no later than July 15.

Paid Critiques

A written critique is not expected, but conferees appreciate notes jotted directly on the manuscript.


For more information about how our appointment system works, click on Appointments.

Father, please give us all much wisdom to know
how You would have us respond to the conferees
we meet with.
And please
help them to hear what we're saying; not what they want to hear.
Give them teachable spirits and give us sensitive hearts.

An important note to editors and agents - We are all pressed for time, but if you take a manuscript with you or request that it be sent to you, please try your best to get a response to the conferee in at least three months. If your policy is that no answer within three months means you're not interested, please make that clear to the conferee at the conference.



Book Signings



Cairn University's Heritage Hall was purchased and renovated in 2005. It has a wonderful great room with lounge areas and there is air conditioning (with a thermostat in each room) as well as wireless Internet connectivity.






Special Needs

Permission to Record


Contact Info

- thank you for reading this far. smiley

  1. Help spread the word - If you have a website and can link to http://philadelphia.writehisanswer.com and let your visitors know you'll be serving on our faculty, we'd appreciate it. Please also "like" our Facebook page. I will mail you extra brochures and postcards along with your contract. if you'd like more, let me know.
  2. Conference book table - You are welcome to consign books, CDs, and other special products for sale at our book table. We charge a 20% consignment fee on items sold.
  3. Please use the Book Consignment/Order/Donation form to let me know by July 8 if you are shipping or bringing your product. If you are shipping, please ship no earlier than July 15 to:

Cairn University
ATTN: Rebecca Irizarry, Events & Facilities
Writers Conference
200 Manor Avenue
Langhorne, PA 19047

Cairn University
ATTN: Rebecca Irizarry, Events & Facilities
Writers Conference Free Lit
200 Manor Avenue
Langhorne, PA 19047

Father, thank You in advance for what You're going to do through this year's conference. I especially pray that you will bless each faculty and staff member in special and unexpected ways.


Marlene 484-991-8581 (home & office) or [email protected]
Cell – 267-436-2503 (new number)

Margie Vawter (my assistant) [email protected]

Barb Haley (Registrar & Appointments Coordinator) [email protected]